Wednesday 28 December 2011

MINUTES OF MONTHLY MEETING WITH SRM BG DIVISION ON 21.12.2011


SL.NO.
CLOSED   ITEM

PENDING  ITEM
Item No.1
(old )
Regular maintainance of computer in Berhampur RMS
Item No.1
Non availability of many offices for closing and opening of SP bags after re-inistallation of Speed net in speed post Hub of BF RMS. Necessary instruction may please be issued how to dispose of the articles of PO like Chatrapur HO which is not available in the speednet programme.
Reply
The System Administrator has been instructed to visit Mail Office daily to watch smooth functioning of computers and its peripherals
Reply
The matter is informed to RO/CO vide letter no.B4-19(SpeedNet)/09 dtd 13.07.2011, this awaiting for necessary instruction
Item No.2
(old)
Repairing of water purifier in Berhampur RMS
Item No.2
The CRC programme responds very slowly while bag close option is clicked. The problem may be solved.
Reply
The water cooler and acquaguard are in working condition
Reply
Memory upgradation will be done soon to speed up the slow performance. The matter is informed to HCL infosystem(AMC)/RO for server upgradation
Item No.8
New
Intimation of balance of leave at credit in leave sanction memo as per the provision under Note below Rule-16 of CCS(Leave) Rule-1972
Item No.3
Problem in generating Registered Abstract in CRC Berhampur RMS. In this connection repeated reports of H.S.As from 07.03.2011 onwards may please be referred to.
Reply
OA has been instructed accordingly
Reply
Matter informed to RO & PTC Mysore for necessary technical assistance to resolve the problem within fortnight by the system administrator.
Item No.9
New
Non-Utilization of LR staff against leave vacancies and disturbing the permanent officials from their original post to work against leave vacancies
Item No.4
Repair/replacement of stabilizer of SMO Berhampur RMS to avoid low input voltage and damage to electrical installationos in Berhampur RMS
Reply
The HRO has been instructed in this regard
Reply
RO has been addressed to give approval for purchase of new stabilizer.
Item No.10
New
Abnormal delay in sanction and pending of leave cases at divisional office.
Item  No.5
Arrangement of manpower as per statistical justification in Mail agency branch of Berhampur RMS/2
Reply
Instruction has been issued to OA
Reply
On improvement of manpower position, establishment will be maintained as per justification. The HRO will be iinstructed suitably.
Item No.12
New
Issue of TDS Certificate in New form as introduced by Income-Tax Department vide Ministry of finance,CBDT notification dtd 31.02.2010
Item No.6
Binding of service Book of officials for its safe custody.
Reply
Instructed has been issued to HRO in this regard
Reply
This will be done in due course of time.
Item No.13
New
Non-adherence to the time schedule stipulated under Rule-58,59,60,61 of CCS(pension) Rule 1972 and Rule-110,114,115,116 of Postal Manual Vol.IV while preparation of pension papers of the staff resulting in abnormal delay in issue of PPO
Item  No.7
Payment of conveyance charges to H.S.A of Berhampur RMS to deposit the sale proceeds of the stamps and stationaries at HRO BG Divison, Berhampur  out side their duty hours.
Reply
The official procedure is followed to dispose the pension cases
Reply
 This will be examined.
Item  No.19
New
Recent supply of trolley with auto-rickshaw wheels without approved design makes it difficult to utilize in platform for mail exchange. The total amount incurred for making the above trolley and copy of approved desing of the trolley may please be supplied
Item No.11
Restoration of ceiling fan of Speed post Hub as it was taken away by Divisional office.
Reply
Modification of trolley has been carried out as per direction of RO. The amount of Rs.14700/- has been incurred.
Reply
One Pedestal  fan will be supplied to MBC.
Item No.22
New
Supply of one more trolley at PF No.2 of Berhampur RS in view of short gap between arrival of BG-26-IN and N-29-Out. Both the sections cannot be exchanged with one trolley.
Item No.14
Delay in handing over charges by BF RMS/1 to BF RMS/2 by H.S.A BF RMS/1 which adversely affects the commencement of work in mail branch and Regn. Branch and SP Hub in BF RMS/2.
Reply
One more trolley has been positioned in PF No.2
Reply
This will be examined. The H.S.A BF RMS/1 will be instructed.
Item No.23
New
Provision of Drinking water facility in Berhampur RMS. Both Aqua  Guard and water cooler is not functioning since long
Item No.15
Issue of MDW of BF RMS/1 and BF RMS/2 after opening of SP Hub and extension of work of CRC of BF RMS/1 up to 22:45 Hrs
Reply
Aqua guard and water cooler are in working condition
Reply
IPO BG 1st and HRO BG Dn have been instructed to submit the draft copy for approval. They will be reminded
Item No.24
New
Stop regular short arrangement of MTS staff in Berhampur RMS/2 to avoid delay in dispatch of mails to Berhampur HO and other CMM lines keeping in view the arrival of BG-26-out and N-29 In section and schedule closing and dispatch hours of mail lines.
Item No.16
Painting and re-lettering of all sorting cases including cases of SP Hub Berhampur RMS.
Reply
HRO will be instructed to stop short arrangement
Reply
IPOs has been instructed to complete the task early
Item No.1 (MG/MTS)
Regular short arrangement of MTS staff at TMO Berhampur RMS
Item No.17
Review of MTS establishment of HRO BG Dn after introduction of payment of pay and allowances through Bank/PO, there is no justification of retention  of 3 MTS and consider diversion surplus MTS to Mail office in view of the acute shortage of MTS and regular short arrangement of MM in BF RMS/2
Reply
HRO will be instructed to stop short arrangement
Reply
This will be examined

Item No.18
There is no justification for retention of cashier post in HRO after introduction of disbursement of pay and allowances of the staff through bank/PO. The post may please be diverted to mail office in view of the acute shortage of staff and regular short arrangement and detention of public mail.
Reply
The matter will be looked into.
Item  No.20
Irregular retention of staff in Divisional office and HRO BG Dn beyond their tenure.
Reply
Willingness from officials has been called for, will be posted
Item No.21
Review of establishment of Accounts branch of HRO in view of computerization and revision in the procedure of payment of pay and allowances through Bank and Post office
Reply
This will be done